Assistant Office Manager - Long Island Radio

Position Overview

Long Island Radio at CMG is seeking a proactive, detail-oriented Office Manager - Assistant who will play an important role in keeping our fast-paced broadcast team organized, supported, and running smoothly. This is a great opportunity for someone who enjoys being at the center of daily office activity, supporting a variety of teams, and helping create a professional, welcoming workplace. The ideal candidate is highly organized, service-focused, and comfortable supporting leadership, Sales, and other departments as needed.

This role provides administrative, operational, and front-office support, including office coordination, reception functions, departmental support, public affairs coordination, and compliance-related administrative tasks. The successful candidate will be dependable, collaborative, and able to manage multiple priorities with sound judgment and confidentiality.

This position is considered on-site essential.

Essential Duties and Responsibilities

• Provide administrative support to local leadership, including scheduling, travel coordination, expense submission, correspondence, reporting, and presentation preparation
• Manage day-to-day office operations, including supplies, vendor coordination, shipping, mail, postage, and general office organization
• Manage reception functions, including greeting visitors, answering and directing calls, coordinating front-office coverage, and maintaining a professional, welcoming office environment
• Provide cross-functional support to Sales and other departments as needed, including meeting preparation, client-related materials, reporting, follow-up items, internal communications, and document preparation
• Coordinate staff meetings, team-building events, and other office activities, including logistics, food arrangements, facilities coordination, and related communications
• Coordinate on-air public affairs efforts, including scheduling, tracking, documentation, and related communication needs
• Maintain FCC online public files and support related compliance documentation
• Support communication and consistent application of company messages, policies, procedures, and corporate initiatives
• Respond to staff questions and direct employees to appropriate resources as needed
• Process electronic I-9 documentation for new hires
• Support additional projects and other duties as assigned

Minimum Qualifications

• Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to quickly adapt to new technology solutions and follow established best practices
• Must be able to maintain the highest level of confidentiality
• Ability to prioritize work, manage multiple tasks, and work independently
• Exceptional organizational skills and attention to detail
• Strong spelling, punctuation, grammar, and proofreading skills
• Strong communication skills with the ability to interact professionally with employees, clients, visitors, listeners, and senior leaders

Preferred Qualifications

• Bachelor’s degree or equivalent experience preferred
• Knowledge of the broadcast or media industry is a plus